Insurance Information

How to switch to a new dentistWe would like to stress that our relationship is with you and not with your insurance carrier. As a courtesy service, we will bill your insurance for you and will send any necessary letters and pre-determinations. If your insurance carrier will send payment directly to our office, and if we can verify your coverage, we will bill your insurance and await payment. You will be asked to pay your estimated co-pay and deductible. You are responsible for any balance remaining after the insurance company has paid the claim. If we do not receive payment from your insurance company within six weeks, for any reason, full payment becomes your responsibility and is due at that time.


In most cases the answer is yes. If we can verify with your insurance company that you have coverage, and can determine the specifics of your coverage, we will accept the insurance. This means that we will handle the processing and billing of your insurance for you and will wait for the insurance to reimburse us. You will be asked to pay your co-pay and deductible (if any applies) at the time that the service is provided.

Of the hundreds of insurance plans we deal with, there are a very few insurance companies who will only send payment directly to the patient. If your insurance is one of these rare exceptions, we will still be happy to process your insurance for you. However, you will be asked to pay the balance in full at the time of service and the insurance rebate will be sent directly to you. We are willing to accept a credit card payment or hold a check for you for 30 days to give you time to receive the insurance payment to cover your check.

Plans which will not send payment to our office:

  • G.H.I.
  • BC/BS of Central NY
  • BC/BS of Western NY


We do “participate” with some insurances and the participation varies by location. For specific information on your plan, please call the office.

Dental Insurance plans in which we are a participating provider are listed below. All providers below are accepted at the Dansville Location only unless otherwise noted.

  • CSEA (also accepted at our Bath location)
  • SOLSTICE (also accepted at our Bath location)
  • Health Economics Group

This list changes periodically so if you don’t see your insurance listed, please give us a call.


We do request payment at the time that services are provided. We accept most dental insurances and we also accept MasterCard, Visa, and Discover. We also offer a variety of extended payment plans. We provide written estimates and will be happy to discuss fees and treatment options with you before providing any services. We will work with you to tailor your treatment to fit within your budget.

More About Insurance Terms

healthy teethThe following are some basic terms that will greatly improve your understanding of how your dental insurance works.

“Accepting” Insurance

At Dansville Dental Professionals, we accept most dental insurances. This means that if your dental insurance will send payment directly to our office, we will accept your insurance as payment and only request that you pay your deductible and co-pay at the time of service. We will handle processing the insurance forms for you and we will bill your insurance and wait for insurance reimbursement.


This is an annual amount that your insurance requires you to pay before the insurance goes into effect. For example, if your deductible is $50, you must pay the first $50 each year yourself before the insurance will cover anything. Some insurance plans have a deductible per family member; others have a single deductible per family.

Participating Insurance

Most insurance plans offer contracts to dentists. The dentists agree to charge a reduced fee set by the insurance company in exchange for the insurance company encouraging patients to use that dentist. There are several very obvious problems with this concept of making a “deal” with the dentist to cut fees in exchange for more patients. It limits your options in choice of dentist and encourages you to use dentists who are possibly in need of patients and who may be willing to cut corners on quality or service so that they can afford to provide the service for much less money and still remain profitable. For these reasons and many others, we limit our “participation” to only a handful of companies whom we have carefully screened and selected based upon the coverage provided and the terms of the agreements.

Annual Limit

This is the maximal amount of insurance dollars the company will pay per family member per year regardless of the coverage percentages listed. For example, if you need $1,200.00 worth of dental care, and the insurance provides 100% coverage for that work, but you have an annual limit of $1,000, they will pay only $1,000 in any given year. They don’t pay that $1,000 until after you have paid your $50 deductible.

Typical limits are $1,000 or $1,500 per calendar year. Even though premiums go up every year and dental fees go up every year, these annual insurance limits have not increased since the 1960s. So each year the buying power and value of your insurance policy actually decreases. We will monitor your annual limit for you and do our best to inform you of where you stand. However, we cannot be aware of work that you have had done in other offices (including specialists that we referred you to) , and cannot monitor every insurance for every patient. You will need to keep an eye on your annual limits yourself – which should show on every insurance statement you receive.

Fee Schedule

UCR – The fee schedule (prices) set by the insurance company. UCR is an abbreviation for “usual customary rate.” Interestingly enough, the UCR varies greatly from company to company and has no connection with the real world. Caution is in order here. For example, if an insurance company tells you that they pay 100% of something, what they usually mean is that they pay 100% of THEIR fee schedule. Their fee schedule is anything they want it to be. So even if the insurance states that they pay 100% of a given procedure, you may still have a co-pay due. For example, if you have a cleaning and our fee is $40, and your insurance company pays 100% of their fee schedule of $35, you will still have a co-pay of $5.


Most insurance companies request a “prior” or “pre-determination of benefits” for any major work. In other words, even if the treatment to be provided is a covered procedure, the insurance carrier requires that documentation and x-rays be sent to them for review prior to providing the service. This is a great inconvenience to the patient and a great money saver for the insurance company. By stalling treatment, some patients do not follow through, and it also allows the insurance to retain their funds longer, generating more interest income. Many times, they “lose” predeterminations or request additional information, further delaying treatment for the patient. The end result is that needed and wanted treatment that should be paid by the insurance is typically delayed several weeks. However, if the predetermination is not done, or is not current, the insurance company has grounds for not paying the claim, even if it is covered under the terms of the policy. Another caution here is annual limits. Even if you have a pre-determination showing coverage for a given procedure, the insurance will not cover that procedure if you have exceeded your annual limit.


This is the amount that the insurance company requires you to pay for any given procedure. For example, if your insurance covers fillings at 80%, and you have a $100 filling done, your co-pay would be 20% of $100, or $20. (Some offices will waive the co-pay – accepting the insurance payment as payment in full so that the patient pays nothing – this is insurance fraud and is illegal). Some insurances apply the deductible to preventive care; others do not.

Lifetime Maximum

Some insurance policies have now added a life time limit to coverage. Once you use up your life time limit, they no longer provide coverage. This is unfair to people who have insurance coverage as a retirement benefit or employment benefit and are counting on their insurance for security against dental expenses.


Payment in full is expected at the time services are rendered unless previous financial arrangements have been made.

Payment may be made in the form of cash, personal check, MasterCard, Visa, or Discover Card. Extended payment options and financing are also available to assist our patients in being able to fit their dental care needs into their budget. Financing is available through CareCredit.

We will openly and honestly discuss all fees prior to providing the service and will gladly work with you to plan your dental care to fit within your financial picture.

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